Original Cataloger and Metadata Librarian

Honnold Mudd Library
Job number:
Position type/Compensation:
Full-time, exempt / Salary is competitive and commensurate with qualifications and experience. Full benefits package included.

The Original Cataloging and Metadata Librarian will ensure that the Claremont Colleges Library's unique, rare, and distinctive collections in multiple languages and formats are discoverable.  The incumbent will serve as the library's lead original and rare book cataloger and metadata creator.



 The Claremont Colleges (CC), a distinguished consortium of five undergraduate liberal arts colleges and two graduate institutions, located just east of Los Angeles, California, seeks an Original Cataloging and Metadata Librarian (OCML) for the Claremont Colleges Library (CCL).  Reporting to the Director of Special Collections and Libraries (DSCL), the OCML will devote 75% of her/his time to Special Collections and Libraries' (SCL) original cataloging and metadata projects.  The incumbent will devote the remaining 25% of her/his time to working with the director, managers and staff of the Collection Services and Scholarly Communications (CSSC) division.  In that capacity, the OCML will perform original cataloging and create metadata for materials in all languages and formats, train staff and student assistants, and review their original cataloging and metadata work.  The OCML will take the lead in establishing, implementing, and evaluating innovative standards, policies, procedures, and best practices for cataloging and metadata.  The OCML will also conduct original cataloging and metadata creation for the CCL's Asian Library and for the Scripps College's Ella Strong Denison Library (a close associate of the SCL).  The incumbent will contribute to the Claremont Center for Engagement with Primary Sources (CCEPS), a new program based in SCL but located within CSSC, where faculty, librarians, and archivists teach, mentor, and train students in research methods and special collections work while carrying out individual projects.  The OCLM's responsibilities within CCEPS will include cataloging, metadata creation, processing, digitization, and interpretive work, such as exhibitions, publications, and programs.  The incumbent will also engage in advancement activities, such as grant applications and donor relations, in support of SCL's resources, services, programs, and projects.


Essential Duties & Responsibilities:
  • Following international, national, and local standards and best practices, conducts original and complex adaptive cataloging of special and unique materials, including rare books; artists' books; manuscripts; serials; photographs; prints; maps; works of art of paper and in other media; posters and other ephemera; and digitized and born-digital materials in multiple languages and formats from various geographic areas and time periods
  • Resolves complex post-cataloging issues
  • Creates and helps to maintain authority records
  • Organizes, manages, and evaluates outsourced cataloging
  • Reviews encoded archival description (EAD) finding aids prepared by SCL librarians, archivists, staff, and student assistants for the purpose of assigning name, subject, form/genre, and title headings; creates collection-level catalog records in the online public access catalog (OPAC)
  • Works closely with the director and managers of the CSSC in establishing, implementing, and evaluating innovative cataloging and metadata policies, procedures, best practices, and projects designed to facilitate discoverability of unique resources and enhance the user experience
  • Collaborates closely with the CSSC director and managers to establish cataloging priorities for unique and rare materials, including determining appropriate levels of description for groups of materials and developing and implementing cataloging and metadata standards
  • Performs original and complex adaptive cataloging and creates metadata for materials in multiple languages and formats processed within CSSC
  • Trains CSSC staff and student assistants to perform original and complex adaptive cataloging and metadata creation; reviews the work produced
  • Collaborates closely with the CSSC director and managers on cataloging and metadata issues related to the CCL's integrated library system (ILS) and other systems
  • Actively represents the CCL in professional associations devoted to special collections, cataloging and metadata and at the international, national, regional, and local levels; maintains currency with new, emerging, and established standards in the field; shares knowledge and expertise with colleagues
  • Conducts original and complex adaptive cataloging and metadata creation for the CCL's Asian Library and for the Scripps College's Ella Strong Denison Library
  • Contributes to the CCEPS through teaching, mentoring, and training students; cataloging and creating metadata; processing collections; digitization; and interpretive work, such as exhibitions, publications, and programs
  • Collaborates closely with information literacy instruction librarians to facilitate student exposure to analog and digital primary resources in the classroom and through other methods
  • Engages in advancement activities, such as grant applications and donor relations, in support of SCL's resources, services, programs, and projects
  • Provides reference service in the Special Collections Reading Room for four or more hours per week, with occasional Saturday hours during the academic year.
  • Performs other related assignments as determined


Required skills:

  • MLIS from an ALA accredited program OR equivalent education and experience (subject expertise combined with professional library education and/or experience)
  • Three years of professional cataloging and metadata experience in a midsized or large academic or research library that includes responsibility for unique and rare materials
  • Demonstrated knowledge of RDA, DCRM(B), AACR2, LCSH, LCCS, LCRI, LCNA, MARC21, DACS, EAD, and Dublin Core
  • Experience conducting cataloging and metadata creation in a networked bibliographic utility, such as OCLC, and an ILS, such as Millennium
  • Ability to handle citations and title pages in multiple languages
  • Experience applying metadata within a digital content management system
  • Knowledge of standard preservation requirements and basic conservation techniques for rare and fragile materials
  • Experience with working in team-based operations.  Ability to work creatively, collaboratively, and effectively both independently and as a team leader and member.  Demonstrated skills in promoting teamwork among colleagues
  • Demonstrated experience with training staff and/or student assistants to perform original and complex adaptive cataloging and metadata creation and reviewing the work they produce
  • National engagement in the field of cataloging and rare books librarianship, including a record of participation in professional associations
  • Demonstrated understanding of and receptiveness to the uses of established, new, and emerging technologies in delivering innovative services in academic or research libraries
  • Demonstrated management, organizational, and analytical skills; creative and innovative problem-solving abilities; strong commitment to service excellence
  • Demonstrated proficiency and capabilities with personal computers and software, the Web, and library-related information technology applications
  • User's knowledge of standard computer office applications, such as Microsoft Outlook, Word, Excel, Access, PowerPoint or other productivity software
  • Excellent organizational, time, and project management skills
  • Excellent oral, written, and interpersonal communication skills
  • Strong user-centered service orientation
  • Commitment to fostering a diverse educational environment and workplace and ability to work with a diverse student and faculty population
  • Capacity to thrive in the exciting, ambiguous, future-oriented environment of a world-class academic institution and to respond effectively to changing needs and priorities

Preferred skills:

  • Knowledge of history of the book and historical bibliography
  • Supervisory experience
  • Subject masters' degree in the humanities
  • Reading knowledge of Latin, Spanish, or German
  • Knowledge of, or strong interest in Asian languages, history, and culture
  • Experience working with systems utilized by the CCL, such as Millennium, CONTENTdm, Archivist's Toolkit, Aeon, and bepress
  • Experience working with outsourcing vendors

The Claremont Colleges

Based on the Oxford model, The Claremont Colleges consortium combines the specialization, flexibility and personal attention of a small college with the resources of a large university.  The undergraduate colleges comprise Pomona, Scripps, Claremont McKenna, Harvey Mudd, and Pitzer.  The two graduate institutions are the Claremont Graduate University and the Keck Graduate Institute of Applied Life Sciences.  The consortium dates back to 1925 when Claremont Graduate University was founded in partnership with Pomona College, the oldest of The Claremont Colleges (1887).  All 5 of the undergraduate colleges are ranked in the top 50 of the 2013 US News & World Report rankings of liberal arts colleges.  For more information see: http://www.claremont.edu/

The Claremont Colleges Library

The CCL, also known as Honnold/Mudd Library, the preeminent academic resource for the CC, is located at the heart of the seven campuses.  Committed to fostering intellectual discovery, critical thinking, and life-long learning, the library ties the academic community to varied cultural and scholarly traditions by offering user-centered services, building collections, developing innovative technologies, and providing an inviting environment for study, collaboration, and reflection.  The library is supported by a staff that has a commitment to best practices and innovation and to the delivery of exemplary service to the colleges' students and faculty.  For more information see:  http://libraries.claremont.edu/ 

Special Collections

There are two distinctive special collections at the CC:  one at Honnold/Mudd and the other at the Ella Strong Denison Library at Scripps College

http://www.scrippscollege.edu/offices/denison/.  Together, they include scholarly resources of great depth and breadth, and maintain strong and active public services and outreach programs.  Named collection highlights include the Oxford Collection, the Bodman Collection (Italian Renaissance), the Philbrick Library (drama and theater history), the Westergaard and Bjork Collections (Scandinavia and the Baltic), the Seymour and McCutchan collections (music), the William Smith Mason and McPherson collections (Western Americana), and the Wagner Collection (history and cartography of the North Pacific).  Other strengths include the history of the book and fine printing; artists' books; women's history, and East Asia (http://libraries.claremont.edu/as/asian_collections2.html).  The CCL's special collections hold noted authors' manuscripts and papers, as well as collections of photographs, art works, and realia.  Local history collections include materials on the city of Claremont and TCC and water resources in Southern California.  The Hoover and Woodford collections contain important works on the history of science and technology.  SCL employs cutting edge technologies to manage and enhance access to rare materials including the Aeon reader registration and request system, Archivist's Toolkit, and CONTENTdm; finding aids are published in the Online Archive of California.  For more information see: http://libraries.claremont.edu/sc/


Application procedure:

Application Process:  Application must be made online. Along with the CUC application form, applicants should send a letter of application specifically addressing qualifications for the position; CV or resume; and names with postal addresses, email, and telephone numbers of three professional references, at least one of which should be a recent supervisor, to Email: employment@cuc.claremont.edu, or Fax: (909) 607-8085.


Please use the subject line Original Cataloger and Metadata Librarian in the email subject line. Acceptance and review of applications will begin immediately and continue until the position is filled. Applications submitted by February 28, 2014 will be given first consideration. 

Closing date:
Open until filled

About CUC

Single entry by CUC Human Resources published on January 30, 2014 2:04 PM.

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